BV840/2019: RENDERING OF TELECOM REPORTING AND COST MANAGEMENT SERVICES FOR THE BREEDE VALLEY MUNICIPALITY FOR THE PERIOD ENDING 30 JUNE 2023

• Version
• [tender_closing_date] Tender Closing Date
• Thursday, 9 April 2020 at 11:00 Closing Date
• March 5, 2020 Create Date
• July 7, 2020 Last Updated
• 1.11 MB File Size

The Breede Valley Municipalities invites tenders for the rendering of telecom reporting and cost management services for the breede valley municipality for the period ending 30 June 2023

Interested service providers can collect bid documents from the Supply Chain Management Offices, Stofberg House, 23 Baring Street, Worcester. Documents are downloadable from the municipal website and the e-tender publication portal, as from Monday, 9 March 2020, free of charge. Documents may also be collected during office hours Mondays to Fridays 08h00 – 13h00 and 13h30 - 15h00. A non-refundable fee of R 230-00 (Two Hundred and Thirty Rand) for each set of documents, payable by bank guaranteed cheque made out in favour of the Breede Valley Municipality, is required on collection of the bid documents. Cash deposits and EFT’s will also be accepted. Please note: The R230 is only payable if you collect the documents in hard copy from our offices

ELIGIBILTY CRITERIA

Only those service providers who satisfy the following eligibility criteria are eligible to submit tenders:

1. Experienced and specialising in the rendering of telecom reporting and cost management services, and can demonstrate to have successfully secured or completed at least three contracts with a minimum staff compliment of 200 employees with approximately 200 telecom user devices (each) during the past five years (proof to be submitted with tender or to be provided in the schedule of current or completed contracts); and
2. Who is able to implement the transition phase as from 1 July 2020.

Any enquiries regarding the bidding procedure or the issue of bid documents shall be directed to the Supply Chain Management Unit, for attention of Mr. Wilfred Bells, at telephone number 023 348 2954, or Fax number 086 445 0476, or e-mail address:  wbells@bvm.gov.za . Any enquiries regarding technical information shall be directed to the Senior Communications Technician, Mr. Jaco Pepler, at telephone number 023 348 2901 or e-mail address: jpepler@bvm.gov.za. Alternatively, the Senior Network Administrator: ICT, Mr. Bongani Magawu can be contacted at telephone number 023 348 2901 or e-mail address: bmagawu@bvm.gov.za.

A compulsory clarification meeting with representatives of the Employer will take place on Wednesday, 18 March 2020 starting times at 11:00. Prospective tenderers shall meet in the Committee Room no.2 (Smart Boardroom), Civic Centre (1^st floor) 30 Baring street, Worcester. Service Providers who arrive 15 minutes later than the mentioned starting time will not be allowed into the meeting and / or site inspection. Service Providers who wish to purchase a tender document on the day of the clarification meeting must ensure that they do so prior to 9:00. If not, tender documents shall be issued again after the clarification meeting. Please note: The Municipality prefer that Senior Company Staff members or Contract Managers attend the compulsory clarification meeting as the Scope of Works, the Design and the Tender Specifications will be discussed in detail along with the Execution phase expectations and possible amendments. It remains the Bidder’s responsibility to familiarize themselves with and fully understand the tender specifications to be able to submit a responsive tender.

Tender offers, in properly sealed envelopes and clearly marked on the outside with the corresponding bid number and description, must timeously be placed in the tender box at Breede Valley Municipality, Supply Chain Management Unit, Stofberg House, 23 Baring Street, Worcester, by not later than 11h00 on Thursday,9 April 2020.Telephonic, telegraphic, telex, facsimile, electronic or e-mailed, bids will not be accepted. If the bid is late, it will not be accepted for consideration.

The Employer does not bind itself to accept the lowest or any tender and reserves the right to accept any tender or any part thereof, which may result in the acceptance of more than one tender, whichever the case may be. The Employer shall apply the Municipal Supply Chain Management Policy as adopted in terms of Section 111 of the Municipal Financial Management Act, 2003 (Act No 56 of 2003) and relevant regulations. All eligible bids received shall be evaluated in terms of the Employer’s Supply Chain Management Policy and the Preferential Procurement Framework Act. The 80/20 preference point system shall be applicable. No bids will be considered from persons in the service of the state.

Breede Valley Municipality                                   D. MCTHOMAS

Private Bag X3046                                                  MUNICIPAL MANAGER

WORCESTER                                                           SC 06/2020