BV859/2021 – SUPPLY AND FIT OF NEW / RETREAD TYRES, TUBES, COLLECTION OF CASINGS AND PROVISION OF OTHER RELATED SERVICES, FOR THE PERIOD ENDING 30 JUNE 2024

Interested service providers/ suppliers who meet the eligibility criteria set out in the conditions of the tender, are encouraged to participate in this tender. Interested service providers can request or collect bid documents from the Supply Chain Management Offices, 51B Baring Street, Worcester. Documents are to be requested or collected as from Monday, 12 July 2021, during office hours Mondays to Fridays 08h00 – 13h00 and 13h30 – 15h00. A non-refundable fee of R 230-00 (Two Hundred and Thirty Rand) for each set of documents, payable by bank guaranteed cheque made out in favour of the Breede Valley Municipality, is required on collection of the bid documents. Cash deposits and EFT’s will also be accepted. Please note: The R230 is only payable if you collect the documents in hard copy from our offices. Documents are also electronic available upon request, free of charge, as the printing costs are for the bidder’s own account.

ELIGIBILTY CRITERIA

Only those tenderers who satisfy the following eligibility criteria are eligible to submit tenders:

I. Who can demonstrate that they are existing service providers/ suppliers/ distributors with fully equipped workshop(s) workshop(s) or who have access to fully    equipped workshop(s) within the jurisdiction of the Breede Valley Municipal area (proof of such access (in terms of signed mutual agreements) are required to be submitted with the tender upon submission)

Failure to provide proof of the before-mentioned eligibility criteria will result in an automatic disqualification.

Any enquiries regarding the bidding procedure or the issue of bid documents shall be directed to the Supply Chain Management Unit, for attention of Mr Wilfred Bells, at telephone number 023 348 2954, or Fax number 086 445 0476, or e-mail address: wbells@bvm.gov.za. Any enquiries regarding technical information shall be directed to the Superintendent: Mechanical Workshop, Mr. Shaheen Martinus, at telephone number 023 348 2890/076 178 3001 or e-mail address: smartinus@bvm.gov.za. Alternatively, Acting Logistics and Fleet Management, at telephone number 023 348 2710/076 127 9368 or e-mail address: rmalaka@bvm.gov.za

Due to the NATIONAL STATE OF DISASTER – COVID – 19 briefing session / clarification meeting will not be held. Bidders are requested to send electronic mails for any enquiries related to the bid to the Employer’s Agent Mr. Shaheen Martinus, email smartinus@bvm.gov.za. Enquiries related to the bid, if necessary, by notifying the employer’s agent at least ten (10) calendar days before the closing date stated in the tender data. The employer’s agent will respond to all enquiries related to the bid at least a week (seven calendar days) before the closing date stated in the tender data. A schedule of the questions and answers will be uploaded on the Breede Valley Municipality website to ensure that all bidders receive the information.

Tender offers, in properly sealed envelopes and clearly marked on the outside with the corresponding bid number and description, must timeously be placed in the tender box at Breede Valley Municipality, Supply Chain Management Unit, Credit Control Sections,53 Baring Street, Worcester, by not later than 11h00 on Friday, 13 August 2021.Telephonic, telegraphic, telex, facsimile, electronic or e-mailed, bids will not be accepted. If the bid is late, it will not be accepted for consideration.

The Employer does not bind itself to accept the lowest or any tender and reserves the right to accept any tender or any part thereof, which may result in the acceptance of more than one tender, whichever the case may be. The Employer shall apply the Municipal Supply Chain Management Policy as adopted in terms of Section 111 of the Municipal Financial Management Act, 2003 (Act No 56 of 2003) and relevant regulations. All eligible bids received shall be evaluated in terms of the Employer’s Supply Chain Management Policy and the Preferential Procurement Framework Act. The 80/20 preference point system shall be applicable. No bids will be considered from persons in the service of the state.

Breede Valley Municipality                 D. MCTHOMAS

Private Bag X3046                             MUNICIPAL MANAGER

WORCESTER                                    SC 23/2021

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