BV 1036/ 2023 – PROVISION OF POUND MANAGEMENT SERVICES AND ANCILLARY FUNCTIONS WITHIN BVM AREA FOR A PERIOD ENDING 30 JUNE 2026

Only established, reputable service providers with a verifiable track record in the provision of pound management services and ancillary functions are encouraged to participate in this tender Interested service providers/ companies are encouraged to participate in this tender. Interested service providers can request or collect bid documents from the Supply Chain Management Offices, 51B Baring Street, Worcester. Documents are to be requested or collected as from Friday, 15 September 2023, during office hours Mondays to Fridays 08h00 – 13h00 and 13h30 – 15h00. A non-refundable fee of R 230-00 (Two Hundred and Thirty Rand) for each set of documents, payable by cash deposits and EFT’s. Please note: The R230 is only payable if you collect the documents in hard copy from our offices. Documents are also electronic available upon request, free of charge, as the printing costs are for the bidder’s own account.

Any enquiries regarding the bidding procedure or the issue of bid documents shall be directed to the Supply Chain Management Unit, for attention of Ms. Liezl Plaatjies, at telephone number 023 348 2967 or e-mail address: lplaatjies@bvm.gov.za. Alternatively, the Supply Chain Officer: Procurement, Mr. Bells can be contacted at telephone number 023 348 2954 or e-mail address: wbells@bvm.gov.za. Any enquiries regarding technical information shall be directed to the Head: Traffic Law Enforcement, Security and Public Transport, Mr. Danny Apollis can be contacted at 023 205 0010/ 083 390 5163 or emailed at dapollis@bvm.gov.za. Alternatively, the Superintendent: By-law Enforcement and Security Services, Mrs. Doegieda Daniels, can be contacted at telephone number 023 205 0010/ 082 778 7409 or e-mail at ddaniels@bvm.gov.za.

A compulsory clarification meeting with representatives of the Employer will take place on Tuesday, 3 October 2023 starting times at 11:00. Prospective tenders shall meet at the SCM boardroom, Supply Chain Building, 51B Baring Street, Worcester. Persons arriving later than 11h15 will not be allowed into the meeting. Service Providers who wish to purchase a bid document on the day of the clarification meeting must ensure that they do so prior to 09h00. Please note: The Municipality prefer that Senior Company Staff members or Project Managers attend the compulsory clarification meeting as the Tender Specifications and the Scope of Service will be discussed in detail along with the execution phase, expectations and possible amendments. It remains the tenderer’s responsibility to familiarize themselves with and fully understand the tender specifications to be able to submit a responsive tender.

Tender offers, in properly sealed envelopes and clearly marked on the outside with the corresponding bid number and description, must timeously be placed in the tender box at Breede Valley Municipal Credit Control offices, 53 Baring Street, Worcester, by not later than 11h00 on Friday, 20 October 2023.Telephonic, telegraphic, telex, facsimile, electronic or e-mailed, bids will not be accepted. If the bid is late, it will not be accepted for consideration.

The Employer does not bind itself to accept the lowest or any tender and reserves the right to accept any tender or any part thereof, which may result in the acceptance of more than one tender, whichever the case may be. The Employer shall apply the Municipal Supply Chain Management Policy as adopted in terms of Section 111 of the Municipal Financial Management Act, 2003 (Act No 56 of 2003) and relevant regulations. All eligible bids received shall be evaluated in terms of the Employer’s Supply Chain Management Policy and the Preferential Procurement Framework Act. The 80/20 preference point system shall be applicable. No bids will be considered from persons in the service of the state.

Breede Valley Municipality                                 D. MCTHOMAS

Private Bag X3046                                               MUNICIPAL MANAGER

WORCESTER                                                      SC 15/2023