BV1035/2024 – PROVISION OF ACCOUNTING SERVICES TO ENSURE COMPLETION OF THE GRAP/ MSCOA COMPLIANT AFS FOR A PERIOD ENDING 30 JUNE 2027

• Version
• Friday, 3 May 2024 at 11:00am Tender Closing Date
• [closing_date] Closing Date
• March 28, 2024 Create Date
• March 28, 2024 Last Updated
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The Breede Valley Municipalities invites tenders for the provision of accounting services to ensure completion of the GRAP/ MSCOA compliant AFS for a period ending 30 June 2027.

Only service providers who meet the eligibility criteria set out in the conditions of the tender are encouraged to participate in this tender. Interested service providers can request or collect bid documents from the Supply Chain Management Offices, 51B Baring Street, Worcester. Documents are to be requested or collected as from Thursday, 28 March 2024, during office hours Mondays to Fridays 08h00 – 13h00 and 13h30 - 15h00. A non-refundable fee of R 230-00 (Two Hundred and Thirty Rand) for each set of documents, payable by bank guaranteed cheque made out in favour of the Breede Valley Municipality, is required on collection of the bid documents. Cash deposits and EFT’s will also be accepted. Please note: The R230 is only payable if you collect the documents in hard copy from our offices. Documents are also electronic available upon request, free of charge, as the printing costs are for the bidder’s own account.

ELIGIBILTY CRITERIA

Only those tenderers who satisfy the following eligibility criteria are eligible to submit tenders:

1. Whose technical consultants are registered as Chartered Accountants or Professional Accountants in terms of SAICA, SAIPA or ACCA respectively (proof of valid registration and a letter of good standing must be submitted with the tender).
2. Who have at least 7 years GRAP implementation experience and has been involved in compiling GRAP compliant Annual Financial Statements; and
3. Who have assisted at least 3 municipalities with preparing AFS in the last 7 years (contactable references must be submitted with the tender).

Any enquiries regarding the bidding procedure or the issue of bid documents shall be directed to the Supply Chain Management Unit, for attention of Mrs. Liezl Plaatjies, at telephone number 023 348 2967 or e-mail address: lplaatjies@bvm.gov.za. Alternatively, the SCM Officer: Procurement, Mr. Bells, can be contacted at 023 348 2954 or emailed at wbells@bvm.gov.za. Any enquiries regarding technical information shall be directed to the Manager: AFS, Assets and Reporting, Mrs. Hendolene Hansen, who can be contacted at 023 348 4968 or email address: hhansen@bvm.gov.za Alternatively, the Senior Manager: Financial Planning, Mrs. Berdine Volschenk, can be contacted at 023 348 4992 or emailed at bvolschenk@bvm.gov.za.

Tender offers, in properly sealed envelopes and clearly marked on the outside with the corresponding bid number and description, must timeously be placed in the tender box at Breede Valley Municipal Credit Control offices, 53 Baring Street, Worcester, by not later than 11h00 on Friday, 3 May 2024.Telephonic, telegraphic, telex, facsimile, electronic or e-mailed, bids will not be accepted. If the bid is late, it will not be accepted for consideration

The Employer does not bind itself to accept the lowest or any tender and reserves the right to accept any tender or any part thereof, which may result in the acceptance of more than one tender, whichever the case may be. The Employer shall apply the Municipal Supply Chain Management Policy as adopted in terms of Section 111 of the Municipal Financial Management Act, 2003 (Act No 56 of 2003) and relevant regulations. All eligible bids received shall be evaluated in terms of the Employer’s Supply Chain Management Policy and the Preferential Procurement Framework Act. The 80/20 preference point system shall be applicable. No bids will be considered from persons in the service of the state.

Breede Valley Municipality                                 D. MCTHOMAS

Private Bag X3046                                               MUNICIPAL MANAGER

WORCESTER                                                       SC 10/2024