BV838/2020 – SUPPLY AND DELIVERY OF VARIOUS IT EQUIPMENT

The Breede Valley Municipality invites tenders for the supply and delivery of various IT equipment.

Only companies/ suppliers/ distributors/ manufactures, and who meet the eligibility criteria set out in the conditions of the tender, are encouraged to participate in this tender. Interested contractors can request or collect bid documents from the Supply Chain Management Offices, Stofberg House, 23 Baring Street, Worcester. Documents are to be requested or collected as from Monday, 9 November 2020, during office hours Mondays to Fridays 08h00 – 13h00 and 13h30 - 15h00. A non-refundable fee of R 230-00 (Two Hundred and Thirty Rand) for each set of documents, payable by bank guaranteed cheque made out in favour of the Breede Valley Municipality, is required on collection of the bid documents. Cash deposits and EFT’s will also be accepted. Please note: The R230 is only payable if you collect the documents in hard copy from our offices. Documents are also electronic available upon request, free of charge, as the printing costs are for the bidder’s own account.

ELIGIBILTY CRITERIA

Only those tenderers who satisfy the following eligibility criteria are eligible to submit tenders:

1. Who can demonstrate that they have managed to secure/ or have completed contracts of similar nature and extent, such as the supply and delivery of IT equipment (proof to be submitted under schedule 2 and 3 of part B, failure to complete schedule the schedules will result in the tender being disqualified)

Any enquiries regarding the bidding procedure or the issue of bid documents shall be directed to the Supply Chain Management Unit, for attention of Mr Wilfred Bells, at telephone number 023 348 2954, or Fax number 086 445 0476, or e-mail address: wbells@bvm.gov.za. Any enquiries regarding technical information shall be directed to the Senior Manager: ICT, Mr. Solomon, at telephone number 023 348 2910 or e-mail address: itm@bvm.gov.za. In addition, the Senior Systems Administrator, Mr. P. Victor can be contacted at 023 348 2901/ 081 018 8600 or emailed at pvictor@bvm.gov.za. Alternatively, the System Administrator, Ms. N. Jama, can be contacted at telephone number 023 348 2901/ 081 018 8600 or e-mail at njama@bvm.gov.za.

Due to the NATIONAL STATE OF DISASTER - COVID-19 a virtual clarification meeting by means of Microsoft Teams with representatives of the Employer will take place on Wednesday, 18th of November 2020, starting time 14h00. Prospective tenderers shall register with Breede Valley Municipality, Supply Chain Management Unit by e-mail to procurement@bvm.gov.za not later than end of business on Friday, 13th of November 2020 after which an invite to the virtual clarification meeting will send out. No unregistered persons will be allowed into the meeting.

Tender offers, in properly sealed envelopes and clearly marked on the outside with the corresponding bid number and description, must timeously be placed in the tender box at Breede Valley Municipality, Supply Chain Management Unit, Stofberg House, 23 Baring Street, Worcester, by not later than 11h00 on Friday, 27 November 2020.Telephonic, telegraphic, telex, facsimile, electronic or e-mailed, bids will not be accepted. If the bid is late, it will not be accepted for consideration.

The Employer does not bind itself to accept the lowest or any tender and reserves the right to accept any tender or any part thereof, which may result in the acceptance of more than one tender, whichever the case may be. The Employer shall apply the Municipal Supply Chain Management Policy as adopted in terms of Section 111 of the Municipal Financial Management Act, 2003 (Act No 56 of 2003) and relevant regulations. All eligible bids received shall be evaluated in terms of the Employer’s Supply Chain Management Policy and the Preferential Procurement Framework Act. The 80/20 preference point system shall be applicable. No bids will be considered from persons in the service of the state.

Breede Valley Municipality                D. MCTHOMAS

Private Bag X3046                              MUNICIPAL MANAGER

WORCESTER                                       SC 16/2020